Virtual Assistant Daily Check-in

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We don't recommend any time-tracking or screen-tracking software to keep track of your Virtual Assistant's hours.

Instead, we highly recommend having your Virtual Assistant checking in with you daily, usually in an email.

What Does the Email Contain?

This check-in is so much more effective than time-tracking. It can be accomplished with these three easy questions.

What to Ask?

  1. What did you do today?

  2. What problems did you run into?

  3. What can I help you with?

​Most of the time, your Virtual Assistant won't have a lot to say in their answers to #2 and #3, but that's okay. It's vital to continue asking those questions!

Your Virtual Assistant needs to know that you're willing to help out and you're willing to learn about the problems they face in their day-to-day tasks. As you and your Virtual Assistant work together on those issues, you will both become more efficient.

What to Ask Ourselves as Business Owners?

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If their answer to #1 ever looks sparse, the first question you should ask yourself is, "Have I given my Virtual Assistant clear and specific tasks to accomplish?" If not, then you might be the reason why they didn't accomplish much that day.

We have an article about Tips to Boost Virtual Assistant Productivity

The issue also might lie in their confidence in the task.

  • Is it a new task?

  • Have they been given the appropriate training to carry out the task?

We as business owners need to ask ourselves all of these questions before jumping to any conclusions about the Virtual Assistant's work ethic.


These daily check-ins are vital to tracking your Virtual Assistant's productivity. More often than not, you'll be amazed at how much they can accomplish in a day.